RVCS has partnered with FACTS Management Group for all payments. This gives families access to their account 24 hours a day. They have customer service representatives available to answer questions when the school office is closed.
All families are required to register for a FACTS account. REGISTER HERE Multiple payment plans are available for your consideration. Once the plan is set up, it becomes your Service Agreement. Other items included in the Service Agreement are the registration fee, curriculum fee, dual enrollment fee(s), and School of Music fee. Other fees (lunch, field trips, before/after school care etc.) will be billed on a monthly basis through the Service Billing contract on your account.
The registration and curricular fee will be billed at the time of enrollment for new families. Returning students will be charged registration in April with the final payment due in July. Curricular fee charges will be added on July 1.
1. Tuition Payment plan (aka Service Agreement) options are:
Monthly payments ENDING in JUNE – ACH/CC or Invoice (FACTS Annual Fee $50)
Monthly payments ENDING in MAY – ACH/CC or Invoice (FACTS Annual Fee $50)
Annual Payments – ACH/CC or Invoice (due in August) (FACTS Annual Fee $20)
Semi-Annual Payments – ACH/CC or Invoice (due in August & January) (FACTS Annual Fee $20)
Returning Families will pay the FACTS annual fee in April when re-enrollment occurs.
Please note: the default due date for tuition payments is scheduled on the twentieth of the month. Parents who desire a different payment date may contact the Business Office to make this request. FACTS customer service is available 24/7 (1-866-441-4637) or chat online anytime. Parents may choose to use any method of payment (ACH/CC or Invoice) as long as the account remains current. ACH (Automated Check Handling) is our recommended method for ease of payment, best security and least cost. Partial payments can be made in advance of the due date if weekly or biweekly payments are needed.
Families who fall behind on their payments will be required to move to Auto Pay (ACH) to remain enrolled.
2. Incidental Billing (aka Service Billing) is processed separately from tuition.
Charges for (lunch, Before/After School Care, athletic fees, field trips, etc.) will be processed on the 25th of each month and due on the 5th of the following month. Note: lunch and before/after school care charges will be billed on a weekly basis. When the 25th falls in the middle of a billing week, that week of charges will be processed the following month.
3. Late Payments will incur a fee for tuition and/or Incidental payments.
Parents can work out changes in payments with the Business Office prior to due dates in order to avoid late fees. Changes are not possible within 48 business hours of due date
At any time during the school year, the Headmaster Parent Portal may be closed and report cards and/or school records (transcripts and diplomas) may be held until all fees (tuition, lunch charges, athletics fees, etc.) have been paid and overdue library books returned.
BIBLICAL TEACHING ON FINANCES
The Bible gives abundant counsel in the proper handling of finances. RVCS is committed to obedience to this counsel as provided in Scripture. The practical applications of this are:
1. RVCS is not a lending institution to families.
Proverbs 22:7 teaches, “…the borrower is servant to the lender.” We would interpret this to mean that when an account becomes past due, the parent becomes a “servant or slave” to RVCS, the “lender.” It is our desire to serve your family not your family serve us. It is for this reason we do not want you to be financially indebted to us.
2. RVCS encourages proper parental financial planning in advance of enrolling your child(ren) in school. Christian education requires a financial investment. Plan in advance to meet your financial commitment in full and on time. This allows us to do the same.
Luke 14:28 teaches, “For which of you, intending to build a tower, does not sit down first and count the cost, whether he has enough to finish it?”
3. RVCS encourages communication between the parents and school to allow a clear understanding and spirit of cooperation in regard to special financial situations.
Isaiah 55:8 teaches, “For My thoughts are not your thoughts, nor are your ways My ways, says the Lord.” Your family may be experiencing a financial testing which has resulted in your inability to maintain a current account. Please, let us know right away! This will allow us to consider possible alternatives.
The communication and decision process in special financial situations is as follows:
· Accounting Assistant
· SBC Business Administrator – final decision
· Shenandoah Baptist Elders – final appeal
In an effort to avoid a “servant/lender” relationship, the following restrictions and penalties will be applied to delinquent accounts:
· Records/Diplomas will be held until all accounts are paid in full.
· Past due accounts must be paid before any student is permitted to begin a new school year.
· All payments will be applied to the oldest balances carried.
For a family that has more than one child enrolled, a scholarship will be given for each additional student. This percentage will be applied to each segment of the total bill. Tuition Cap for 2018-19: $13,920.00
RVCS parents and staff can receive 10% referral scholarship if a new family enrolls a child. This applies to a new student that is enrolled for his/her first year or for any part of a school year The scholarship will be calculated near the end of the school year and 10% of the new student’s tuition will be applied to the tuition account of or will be paid to the individual making the referral. Word of mouth referrals have proven to be the best promotion for our school. As you refer families to RVCS, ask them to tell us that you referred them and you will receive the scholarships.
This document is an excerpt from “Family-School Guide – ADDITIONAL NOTES”, Rev. Feb. 2018